Cyprus Association for Person-Centered
Psychotherapy and Counseling

Constitution

Chapter 1. Name and Seat

1. An association bearing the name , “The Cyprus Association for Person-Centered Psychotherapy and Counselling”, is founded in Nicosia.

2. The Association has its seat in Nicosia.

Chapter 2. Principles and Objectives

2A. The Objectives of the Association are:

1. To define, to promote and to develop the concept of Psychotherapy and Counselling within Cyprus.

2. To make known and to promulgate the science of Psychotherapy and Counselling.

3. To aim at determining standards and to specify the education requirements of the Person-Centered Psychotherapist and Counsellor.

4. To contribute and facilitate the study, the deepening and the dissemination of Psychotherapy and Counselling techniques.

5. To support psychotherapists – counsellors, in every possible legal way, as well as those who use psychotherapy and counselling skills for personal development and training.

6. To establish relationships, contacts, to connect and collaborate with organizations which operate within the field of Counselling and Psychotherapy in Cyprus and internationally.

7. To represent the Association in public, private, European or international organizations and to develop intercultural exchanges and permanent or/and periodical meetings with members of corresponding organizations in other countries.

8. To represent Cyprus in the European Association for Counselling.

9. The grounding of the concept of Counselling which is:

Person-Centered Psychotherapy and Counselling may be used for: the handling or/and solving of specific problems, decision taking, self-development issues, crisis management, improving relationships with others, developing self-awareness and self-knowledge and the processing of emotions of internal conflict as well as issues which fall within the field of mental health. The method (approach) which every psychotherapist uses, during the application of Person-Centered Psychotherapy and Counselling , is based on the specific theory and training which stems from the Person-Centered Approach of the School of Carl Rogers.

2B. The means for the achievement of the objectives are:

(a) The organization of events, conferences, seminars, lectures, discussions, lessons and other functions.

(b) The promotion of research in the field of Person-Centered Psychotherapy and Counselling.

(c) The establishment of service and information centres for the members of the Association and for every citizen.

(d) The publication of books and other publications on the particular object of Person-Centered Psychotherapy and Counselling, informing about the publishing and scientific activity in the field of psychotherapy and counselling.

(e) The development of campaigns so as to inform the public about the importance and the value of psychotherapy.

(f) The use of whichever legal measure or means which would serve the Association’s objectives.

Chapter 3. Members – Rights – Obligations – Penalties

1. The founder members are the signatories of the Articles of Association. These members have the right to elect and to be elected with regard to the Association’s Governing Board.

· Regular members are the members that will be enrolled in accordance with the Association’s Constitution and the relevant regulations, following a decision by the Governing Board. They must be professional Person-Centered Psychotherapists and/or Counsellors and holders of a degree in tertiary education. Regular members have the right to elect and to be elected. Regular members of the Association may be citizens of the Republic of Cyprus and of the European Union who live permanently in Cyprus and whose age is at least 18. Each regular member, upon his/her registration with the Association, pays the amount of €50,00.

· Honorary members are those that are declared honorary by the Governing Board and are approved by the General Meeting. As a pre-requisite for the nomination of a person as an honorary member, the said person must be eminent and with a recognized contribution to the field of Person-Centered Psychotherapy and/or Counselling. These members do not have the right to elect and to be elected and neither do they have any financial obligation towards the Association.

· Associate members are (a) the trainees in Person-Centered Psychotherapy and/or Counselling, (b) scientists or professionals of other fields or (c) tertiary education students who have active interest in Person-Centered Psychotherapy and/or Counselling. These members do not have the right to elect and to be elected. Associate members that complete the training programme which meets the criteria of the Scientific Committee or, in case that the latter has not been set up, the Governing Board, may submit an application for becoming Regular Members. Associate members do not have the right to elect in cases of special resolutions.

2. The members of the Association have the right but, also, the obligation to participate in the Association’s activities such as cultural, educational, social and others.

3. The members have the right to participate in all the procedures of the Association and the regular members have the right to elect and to be elected in all the bodies except the honorary members who are not regular members. They also have the right to refer to the Governing Board and to ask for clarifications or information about any issue, as well as the right to resign as members provided they have paid their contributions up to the date of their resignation.

4. Members must strictly abide by the Constitution and the decisions of the different bodies of the Association.

5. Regular members must pay the registration fee as well as their annual subscription. When deemed necessary, by the Governing Board, the annual subscription may be increased or decreased, within reason.

6. Every member has the right to withdraw from the Association, provided a month’s advance notice has been given.

7. A member who violates the principles and the objectives of the Association and/or does not fulfill his/her obligations as they arise from the present Constitution and/or exhibits anti-social or illegal behaviour and/or exposes the Association, is subject to the penalties shown below. The Governing Board has the right to impose the following penalties to a member that exhibits the forementioned conduct:

a. Oral reprimand

b. Written reprimand

c. Temporary expulsion

d. Permanent expulsion

e. Indefinite expulsion

A member to whom the Governing Board has imposed one of the forementioned penalties under c,d and e may, once having secured the support of 10 other members, table a topic for discussion during a Regular General Meeting.

Chapter 4. Resources:

1 The resources of the Association are:

a. The membership subscription fee, which is set at €50,- and is paid immediately upon the approval of a member’s application.

b. The proceeds from the payment of the annual membership fee by the Association’s Members which is set at €50.- and is paid annually on the 31 st day of January.

c. Proceeds from the Association’s different activities.

d. Voluntary contributions of members and friends of the Association.

e. Income from the publication or sale of books, magazines, newsletters and other printed matter relevant to the Association’s objectives.

f. Proceeds from the organization of different educational, cultural and entertainment activities, such as lectures, seminars, etc.

g. Donations, bequests and legacies to the Association

Chapter 5. Representation:

The Association is represented, in its relations with third parties and before the Courts, by the President or by any other member of the Governing Board, specially authorized for this purpose.

Chapter 6. Administration:

1. The Association is governed by a 9-member Governing Board, elected for a two-year period at the Regular General Meeting , with secret ballot. In order to carry out the secret ballot, a ballot must be prepared, listing the candidates in alphabetical order, based on each candidate’s surname. The candidates who are not elected are runners-up, according to the number of votes that each of them received. The nominations are submitted three (3) days before. In the case of a tie, the appointment is by lot.

2. The Governing Board in their first meeting, which takes place 7 days after its election, is formed into a body with President, Vice-President, General Secretary, Organizational Secretary, Assistant Organizational Secretary, Treasurer and Members.

3. The President calls and chairs the meetings of the Governing Board and as well as the General Meetings, unless it is decided differently at the General Meeting. The President represents the Association in Court and outside court. The President signs , along with the General Secretary, all the letters and publications as well as all the payment receipts together with the Treasurer. In the case of a tie, after a second election has been conducted, the President has a casting vote.

4. The Vice-President deputizes for the President, when the latter is absent for whatever reason.

5. The General Secretary keeps the Association’s seal, the Registry for Members , the minutes of all the meetings of the Governing Board and those of the General Meeting, drafts and writes and, also, together with the President, signs the correspondence, the publications and sees to their dispatch. Also, the General Secretary looks after the announcements and the notice board of the Association.

6. The Treasurer, helped by the Assistant Organizational Secretary, keeps in full order the relevant books and is personally responsible for all the money entrusted to him, issues and signs payment receipts and effects the payments, as instructed asked by the Governing Board, prepares the balance sheet, for the examination of the Governing Board, on the 31st of December of each year.

7. The Governing Board meets regularly once (1) a month and ad hoc, whenever this is considered necessary. The meetings of the Governing Board are chaired by the President and, when absent, by the Vice-President, the General Secretary or the oldest member of the Governing Board present. The Governing Board is considered to be in quorum when 50% plus one (1) of the members are present. Otherwise, the meeting is not conducted. The decisions of the Governing Board are taken with a simple vote of the members present. In case of a tie, the voting is repeated until the taking of a decision in the second voting, the President has the casting vote. For the imposition of penalties to members, a 2/3 majority of the Governing Board is required. The Governing Board ensures the communication of its decisions to its members in the way it considers best.

8. If a member of the Governing Board intends to resign, s/he must submit a written resignation to the Governing Board which calls the member that intends to resign, to explain orally the reasons for his/her resignation. Otherwise, the member’s resignation is considered final. The vacant post is filled by one of the runners-up, according to the number of votes that have been secured, or if there are no runners-up, by the decision of the Governing Board, by another member of the Association.

9. In the case of five or more posts of the Governing Board becoming vacant, after having exhausted the list of runners-up, a Requisitioned General Meeting is announced at which the new members of the Governing Board are elected for the remainder of the tenure of the members that have resigned. If, however, the resignations occur during the last three (3) months leading to the end of their tenure, no elections take place but the General Meeting is held earlier.

10. The members of the Governing Board carry out whichever duties are assigned to them.

11. The Governing Board is entitled to appoint Committees for the different departments of the Association which are headed by a member of the Executive Board.

12. The Governing Board has the right to take out loans from financial institutions or from individuals or legal entities.

13. A member of the Governing Board, who presents unexcused absences for three consecutive meetings, is replaced by a runner-up. The members of the Governing Board must inform the General Secretary, in case they intend to be absent, 48 hours before the conduct of the meeting.

Chapter 7. General Meetings:

1. The Regular General Meeting is the supreme body of the Association. The General Meetings are designated to regular, requisitioned and statutory.

2. The Regular General Meeting is called once a year, during the month of January.

The presence of ½ plus one of the regular members, who have paid their annual financial obligations to the Association , is considered a quorum. In the case of a non-quorum, the Regular General Meeting is postponed by half an hour (30 minutes), at which time, those present constitute a quorum.

3. The Regular General Meeting has on its agenda the following mandatory items:

a. The Annual Report and the Financial Report of the outgoing Governing Board.

b. The election of a three-member Electoral Committee.

c. The election of a new Governing Board every second year.

d. Issues that members registered as provided by the present constitution.

4. The date for convening the Regular General Meeting, or and other meetings, is set by the Governing Board and is communicated to all members, 15 days before. The invitation for the Regular General Meeting states the day, the time, the venue of its conduct as well as its agenda.

5. Every member, who wishes to register a matter in the Agenda of the Regular General Meeting , must request this in writing of the Governing Board, 3 days before its convening, in which case, the Governing Board will decide whether to register it or not. The Governing Board is obliged to include in the Agenda matters which are suggested by 1/3 of the members.

6. The Meetings always decide with a simple majority of those present, by open or secret ballot.

7. The Requisitioned General Meeting is convened by the Governing Board for serious issues for which the Executive Council cannot decide, or when this is asked by 2/5 of the members.

8. The Statutory General Meeting is the one that votes or amends the constitution. Prior to a resolution for the amendment of the constitution, it is required that at least half plus one of the members of the Association be present as well as the majority of ¾ of those present. In order to take a resolution for the change of the Association’s objectives, the consent of ¾ of the Association’s members is required.

9. All the regular members who have fulfilled their obligations and have paid the subscription for the year before, have the right to vote at the meetings. Members of the Association who have not settled their membership fees do not have the right to be present and to participate in the meetings. The proceedings of whatever Meetings are closed by the President of the Association or the President of the Meeting.

Chapter 8. General Provisions:

1. The Association has its own seal in a circular shape which carries the name of the Association, “The Cyprus Association for Person-Centered Psychotherapy and Counselling”. The display of the seal of the Association shall also constitute the emblem of the Association.

2. The Executive Council has the right to found Cultural Departments. Each department may have its own committee, but each department must be headed by a member of the Executive Council. The departments of the Association have the right to accept non-members.

3. Every notice which is displayed on the notice board of the Association, according to the statutes of the present constitution, will be considered duly communicated to the members, after the lapse of seven (7) days.

4. The Governing Board of the Association decides for its participation or non-participation in any function. The Governing Board may set up sub-committees if it considers it necessary for the fulfillment of the Association’s objectives. A member of the Governing Board will be responsible for each sub-committee.

a. The Governing Board decides for the expenditure of whichever amount for the fulfillment of the decisions and the purposes of the Association.

5. The Governing Board or the General Meeting, when judged as necessary, decides for the acquisition of movable or immovable property or any other type of property or the sale of existing property.

Chapter 9. Dissolution:

1. The Association is dissolved for the reasons hereunder:

a. By a decision of the General Meeting, with two thirds of its members present and with the majority of three quarters of the latter.

b. When its members are reduced to less than twenty.

2. In the case of the dissolution of the association, all its debts and obligations are paid from its property, and any property left, movable or immovable, is donated to charity foundations.

3. Whatever is not provided by the present constitution, it is decided upon by the Governing Board and approved at the General Meeting.